Have you ever needed to send a file that was too large for your email system to handle? It’s a common issue that can easily occur when sharing files for business, such as high-quality images and videos, or a lengthy PDF that needs to be signed. When it comes to sending these types of files, there are a few methods you can use that will help bypass the typical 25MB file size limit for emails.
One of the simplest ways to send large files is by using an online service that allows you to upload and share files without downloading any software or adding an additional email recipient. For example, WeTransfer is a free service that’s easy to use and doesn’t require you to sign up to use it. You can simply upload your file (up to 2 GB in size), enter a recipient’s email address and a message, then the website will provide you with a link to send by email. Once the link is sent, your file will be live for 10 minutes and your recipient can then download it from there.
If you’re looking for a more robust solution, you can try a third-party cloud storage provider that has large file sharing built in. For example, Box has a free plan with up to 2 GB of space that’s more than enough for most businesses, and you can integrate it into your existing email client or office applications. It also offers a mobile app that gives you a seamless experience when viewing and reviewing large files, and you can keep track of who has accessed files and when.
Another option is to use a file compression software program that will reduce the size of your file without affecting its quality. There are a variety of these programs available online, and some are even built into your operating system. You can also find tools that will automatically convert any attachments over a certain file size into a ShareFile link so you don’t have to worry about meeting the Outlook or Gmail file size limits.
Many people also like to use USB flash drives when sharing large files because they can be physically handed to the recipient in person. This can take some of the strain off of email servers and storage devices, and it’s especially useful if you’re working side-by-side with someone.
There have been a few solutions for sharing large files in the past, but most of them either lack a great user experience or are difficult to manage and maintain. With the advent of robust cloud storage providers and large file sharing services, however, these issues have been addressed.
Several Members have used RMail’s large file sharing capabilities and found it to be very helpful in conducting business quickly and efficiently. If you’re ready to improve how you share files, let us show you how our solution can solve your business problems. Contact us today to set up a demo.